The management of the affairs of the Society shall rest fully and entirely in a Council constituted in the manner hereinafter provided. The Council shall carry on the business or affairs of the Society in accordance with the objectives as to the meetings of the Council, the mode of convening the same and the conduct of business thereat or otherwise as they think fit, provided the same shall not be inconsistent with the Constitution of the Society as also the Uttar Pradesh Societies Registration Act 1860 (with UP Societies Registration Rules 1976) and other laws.
It shall be within the competence of the Council to set up or dissolve Committees and Sub-Committees for explicit purpose and specific time frame. But the entire responsibility for whatever action taken by or on recommendations of those Committees and Sub-Committees shall rest with the Council. The Committees and Sub-Committees may be empowered to co-opt up to a maximum of three members, if considered necessary.
The Council : The Council shall consist of :
- (a) all the Office Bearers, namely, President, Vice President, Hony Secretary, Hony Joint Secretary, Hony Treasurer and Hony Editor;
- (b) all the Past Presidents;
- (c) sixteen (16) other members elected by the members of the Society having right to vote (vide Article 6.2);
- (d) two (2) representatives, namely the Vice-Chancellor and Head of the Department of Ceramic Engineering of the Banaras Hindu University (under agreement dated 11th November 1949). The Chairmen of Active Chapters shall be invitees in all the meetings of the Council.
The Executive Committee: The day to day administration of the Society shall be carried on by an Executive Committee responsible to the Council and shall consist of the Office Bearers and the immediate past President of the Society.
The duties and responsibilities of the Council shall be as follows :
The Council shall have sole control in regard to all matters relating to the management and organization of the Society.
The Council shall exercise all such powers and do all such acts in furtherance of the objectives of the Society.
The Council shall have the authority to regulate and operate all funds collected by way of subscription, donation and/or from any other source deemed fit.
Without prejudice to the general powers conferred, stated above, the Council shall have the following powers :
To make and impose, vary and repeal rules and regulations, and bye-laws for the administration of the Society and for carrying its objectives into effect, subject to ratification by the General Body.
To incur all expenses in carrying out the objectives of the Society.
To purchase or otherwise acquire for the Society any property, rights or privileges that the Society is authorized to acquire at such price and generally on such terms and conditions, as they think fit.
To take offices or acquire premises for the use of the Society.
To appoint and at their discretion remove or suspend such officials or agents, whether engaged for permanent, temporary or special service, and to determine their powers and duties, and fix their salaries, pensions or emoluments and to require security in such instances and to such amount as they think fit.
To determine who shall be entitled to sign on the Society’s behalf bills, notes, receipts, acceptances, endorsements, cheques, releases, contracts and other documents.
To set up, constitute, and organize Regional Chapters of the Society, in such places as they may think fit, and to define the powers and duties of such local chapters and Committees thereof, and to make and impose bye-laws, rules and regulations and guidelines for the administration of such chapters.
To print, publish, reproduce, sell, lend, or distribute any communication or document which they may consider of interest to the members of the Society.
To appoint or dissolve need based committees for the Society and regulate the proceedings of all such committees and delegate to them such powers as considered fit.
To approve awards and selection of speakers for memorial lectures.
To accept for or on behalf of the Society books, pictures, drawings, periodicals or other personal property, inclusive of donations from companies engaged in any of the ceramic industries or any other person or body for furtherance of the objectives of the Society.
The duties and responsibilities of the Executive Committee shall be as follows :
To manage the affairs of the Society and for this purpose to frame such Regulations as may be deemed necessary for efficient administration of the Society provided always that such Regulations be not inconsistent with anything contained in the Constitution of the Society and that they are approved by the Council.
To present to the Council the Annual Report of the working of the Society, the Audited Statement of the Income and Expenditure, Balance Sheet for the preceding financial year, the balance in hand, the Assets and Liabilities and the Budget Estimates of the Income and Expenditure for the ensuing financial year.
To sanction expenditure in connection with the visit of persons who may be invited by the Society for furtherance of the objectives of the Society. This expenditure, however, will be incurred within the limits of the sanctioned budget.
To frame the Agenda of the Council and of the Annual General Meeting.
To admit new members of all categories to the Society and shall have absolute discretion in deciding whether any person or Company shall or shall not be admitted to membership of the Society.
To deal with all matters not otherwise provided for in the Regulations subject to their being reported to the Council at its next meeting.
The Hony Secretary shall circulate an approved copy of the Proceedings of the Meetings of the Executive Committee to all the members of the Council.
FINANCIAL YEAR AND TERM OF OFFICE
(a) Financial Year : The financial year of the Society shall be from the 1st day of April of a year to the 31st day of March of the following year.
(b) Term of Office: One term of office will mean two (2) working years of the Society and will normally be different from the financial year. It will begin immediately after the Annual General Meeting of the Society and end with the Annual General Meeting of the Society for the third year.
All Office Bearers and elected members of the Council shall hand over charge of the office to the newly elected Office Bearers and members of the Council immediately after the Annual General Meeting.